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APA 7th edition

In-text Citations

  • Appears in body of your paper to signal that an idea, or finding is not your own. 
  • Correspond with sources listed on the reference list.
  • Provide the author(s) name(s) and the year of publication.
  • Direct quotes include the page number.
TIP: Do your References first, then use them to write your in-text citations.
Author Type Parenthetical citation Narrative citation
One author (Chopak, 2018) Chopak (2018)
Two authors (Hogan & Hiro, 2017) Hogan and Hiro (2017)
Three or more authors (Chander et al., 2017) Chander et al. (2017)
Group author (abbreviation)  

First citation

 

Other citations

(Alberta Health Services [AHS], 2018)

 

(AHS, 2018)

Alberta Health Services (AHS, 2018)

 

AHS (2018)

Group author (NorQuest College, 2019) NorQuest College (2019)

Same author, same year

... (Gill, 2020a, p. 47).

... (Gill, 2020b, p. 58).

Gill ... (2020a).  Gill (2020b) also... .

This table is modeled on the example provided in the Publication Manual of the American Psychological Association, 7th edition. 

Paraphrasing

  • Paraphrasing is when you put another person's ideas into your own words. 
  • When paraphrasing, name the author and include the publication date but you do not have to cite the page number:
One author: Narrative:

Chopak (2018) found that dogs bark to get attention.

Parethetical:

Dogs typically bark as a means of seeking attention (Chopak, 2018).

Two authors:

Cite both authors every time; use “and” between the names in the sentence.

Narrative:

Hogan and Hiro (2017) concluded that …….

Use an ampersand (&) between the names in the parentheses.

Parenthetical:

(Hogan & Hiro, 2017)

Three or more authors:

List the first author followed by et al. each time you cite the source.

Narrative:

Chander et al. (2017) confirmed that...

Parenthetical:

(Chander et al., 2017)

Group author:

Use the full name, and if there is an abbreviation, put it in square brackets after the name, the first time it is cited.

Narrative:

Alberta Health Services [AHS] (2017) reports...

Parenthetical:

(Alberta Health Services [AHS], 2018)

In the following citations, use the abbreviation only.

Narrative:

AHS (2017) reports... 

Parenthetical: 

(AHS, 2018)

Two or more sources:

If one citation includes two or more references, order them the same way they appear in your References list.

Narrative:

Huang (2018) and Santos (2020) concluded...

Parenthetical:

Separate them with a semi-colon.

(Huang, 2018; Santos, 2020)

Reprint: Narrative:

For a reprint of original material where there are two dates, use the original publication date first and then the date of publication of the reprint, separated by a slash.

Narrative:

Solarin (2016/2020) tells the story of...

Parenthetical: (Solarin, 2016/2020)

Quotes

  • Direct quotes should be used sparingly in your papers.
Short quote:

If your quote is less than 40 words, put it in "quotation marks". In addition to the author(s) name(s) and year of publication, the page number is included if the citation is for a direct quote.

Narrative:

As Milaney et al. (2020) stated, "Women’s experiences of homelessness are largely influenced by high rates of adverse childhood experiences and mental health diagnoses" (p. 5).

Parethetical:

It states that "Women’s experiences of homelessness are largely influenced by high rates of adverse childhood experiences and mental health diagnoses" (Milaney et al., 2020, p. 5).

Block (long) quote:

If your quote is more than 40 words, the complete quote must be indented another 1/2 inch (1.27 cm) from the left margin. The paragraph will be double-spaced with the page number in parentheses after the final punctuation of the paragraph. (There is no punctuation after the parentheses. Block quotes do not have quotation marks, unless there is a quotation within the block quote itself.)

Narrative:

On the process of lifelong learning, Krishnamurti (1981) noted the following:

There is no end to education. It is not that you read a book, pass an examination, and finish with education. The whole of life, from the moment you are born to the moment you die, is a process of learning. (p. 57)

Video quote:

If a direct quote is from audiovisual material, cite the screen name/author, publish date, and timestamp:

Narrative:

Global16x9 (2009) explains how "the uniformed gang task force is the only team of it's kind in the country" (2:42).

Parenthetical:

(Global16x9, 2009, 2:42)

No page number quote:

If a direct quote is from online material without pagination, like websites and journal articles published online,

use a paragraph number:

(Healing Lodges, 2013, para. 4).

Or use the heading or section title, and the paragraph number:

(Johnson, 2020, Social Penalty section, para. 3).

Or use a shortened heading title in quotation marks:

(Federal Accessibility Legislation Alliance, n.d., "How would organizations" section).

Quotes from a Secondary Source (Indirect)

  • When you use a passage that has a direct quote or paraphrase from another source.
Indirect quote: Original source:
"Domestic Houseflies" and "Giant Cucumbers": Virginia Woolf's Feminist Literary Criticism and Women Writers of the Long Eighteenth Century
Published in: Women's Writing, 2023 May, MLA International Bibliography with Full Text
By: Vandenberghe, Fauve
Woolf uses the late seventeenth-century aristocratic writer Margaret Cavendish, Duchess of Newcastle (1623-1673) as an example and famously derides her as "some giant cucumber" that "had spread itself over all the roses and carnations in the garden and choked them to death."[50]

 

Name the original source and year of publication in your sentence, but list the source you are using in your reference list and in the parenthetical citation.

Quote:

Woolf (1929) described author Margaret Cavendish as, "some giant cucumber [that] "had spread itself over all the roses and carnations in the garden and choked them to death." (as cited in Vandenberghe, 2023, p. 98).

Paraphrase:

Author Margaret Cavendish was described as a garden vegetable that smothers the beautiful flowers in her wake (Woolf, 1929, as cited in Vandenberghe, 2023

Editing Quotes

You can make the following changes without an explanation:

  • first letter of the first word in a quotation to upper or lowercase.
  • punctuation at the end of a sentence in order to make it grammatically correct.
  • single quotation marks to double and vice versa.
  • signals to footnotes or endnotes can be removed. 

 

Omitting words:

Three ellipsis points may be used to indicate that you have omitted words from the original quotation.

. . . 

Example:

Qualitative research is a type of research "to gain in-depth understanding of life . . . in a natural setting without manipulating it" (Davies & Logan, 2012, p. 9).

 

Use a period and 3 points if the omission is between two sentences: 

. ...

Example:

Davies and Logan (2012) stated that "using a structured questionnaire with a few open-ended items for the participants to state their views and opinions is not "qualitative" research".  ... and thus is considered a quantitative and not a qualitative study" (p. 18).

Adding words:

Use square brackets to insert an addition or explanation to give a quote context or make it grammatically correct (e.g. capital letter):

[ ]

Original sentence: There were over a hundred cat staying at the local shelter.

 

Example grammar fix:

"There were over a hundred cat[s] staying at the local shelter."

Example of adding an explanation :

"Its members are 22 years old or younger, so it's too soon to tell how Gen Z [born between mid-1990s to mid-2000s] will fare in the nursing workplace" (College of Licensed Practical Nurses of Alberta, 2018, p. 13).

Personal Communication

Interviews, conversations, unrecorded class lectures, emails, text messages, etc.

For personal communications such as letters, memos, emails, personal interviews and telephone conversations, cite the personal communication in the text, and include the author's initials in addition to the author's last name and provide a date as specific as possible:

Example:

(J.J. Gill, personal communication, December 3, 2018)


Indigenous Elders & Knowledge Keepers

How to cite Indigenous Elders & Knowledge Keepers

Note: This is an internally developed reference template.

Unlike other personal communications, Elders and Knowledge Keepers are cited in-text and in the reference list. The in-text citation should follow the same guidelines noted for a paraphrase or direct quote:

Format:

Name of Elder/Knowledge Keeper with year of communication.

Example:

Delores Cardinal described the nature of the... (2018).

OR

The nature of the place was... (Cardinal, 2018).

Note: If you would like to approach an Elder or Knowledge Keeper for teachings, remember to follow protocol or if you are unsure what their protocol is, please ask them ahead of time.